Have you ever come across a situation where you give a presentation, but your audience seems lost? If yes, then it is likely because they lost interest in it. In the presentation, directly jumping to the context is a big mistake. This is even more so if the presentation is long.
For this reason, an executive summary that clarifies information is necessary at the start of a presentation. With it, you can build the interest and curiosity of readers.
In this blog, we will teach you multiple reasons why an executive summary is necessary in a presentation. Moreover, we will also teach you how to create an executive summary for a presentation. So, let’s get started with the reasons to add an executive summary.
Reasons to Add an Executive Summary
Given below are a few reasons why adding an executive summary is necessary at the start of the presentation:
1. Presentation Objective
With a summary, you are briefly describing the purpose of your presentation to your audience. An excellent executive summary is your opening hook to make readers interested in your presentation.
2. Efficiency
Whether it is a presentation in school, at the office, or at a special event, there are always time constraints. Here the executive summary is a lifesaver. With it, people can understand the core message of the presentation without listening to the entire presentation.
3. Audience Focus
If you are giving a presentation to a large audience, then adding a summary is a good decision. People focus on different things, and with a summary, they will know when you will talk about the topic that interests them. So, even if they do not focus on the entire presentation, they will focus on the section that interests them.
4. Guide in a Lengthy Presentation
Business presentations can be lengthy. Hence, an executive summary can become an index or guide to a piece of specific information. Through the summary, your audience will understand what is discussed in specific topics. With it, they can instantly find the information they want to read.
How to Write an Executive Summary?
Writing an executive summary is a simple task that comes after the presentation is created. After all, you need concise information in the summary. Below, we will discuss two different ways through which you can create an executive summary about your presentation:
Manual Writing
First is the manual writing. If you have personally written the presentation, then manually creating an effective executive summary will be a simple task.
● Just focus on the main points of your presentation. Include objectives, recommendations, and conclusions so that others can quickly grasp the core message of your presentation.
● The summary must be concise. However, it should not be any more than 2 pages.
● It should include important information from each main topic of the presentation.
● The summary should be written to meet the audience's preferences. Hence, it should not contain information that is repetitive or useless.
● Use simple words so that your audience can understand the summary.
● Write the summary in the same order as the presentation.
● End your summary with a recommendation of what the readers should do next.
As long as you follow these steps, you will be able to create an executive summary that perfectly defines your presentation.
Utilize AI
Manual writing is not the only way to write a summary about the presentation. After all, creating a summary from a lengthy presentation is a time-consuming task. Sometimes, people cannot understand what kind of information they should include in the summary.
In this situation, online tools are your solution. There are various AI tools available online through which you can easily create a summary of the presentation.
And the best choice among these tools is the text summarizer tool. These tools are specifically built to create a concise summary from lengthy information.
Below, we will give you an example of how to create a content summary using the Text summarizer tool.
To begin:
● Enter the text in the prompt, i.e., copy and paste, add a web URL, or browse a file from local storage.
● Select the summary length, i.e., short or long.
● Click on the summarize button.
● Select the output format, i.e., summary or bullet points.
● Edit the text in the output if necessary.
● Finally, copy or download the output.
From here, the output requires a human touch. While the tool can create a concise summary of the presentation, it cannot edit it to meet the audience’s preferences. Hence, you need to edit and personalize the output to match the tone and preferences of your audiences. Once you personalize the output, it will be your perfect summary to add at the start of the presentation.
Takeaway
Lengthy presentations need a strong opening to attract the audience. And this opening is an executive summary. It is your chance to make a strong impression on your audience. So, adding an effective summary at the start of the presentation is the best way to make the audience interested.
Creating an executive summary is a simple task. You can manually write important points from the presentation. But if you consider it to be difficult or a time-consuming task, then do not worry. Various AI tools are able to create a concise summary for your presentation. A few clicks and you will have the draft that can be your summary for the presentation.
