Privacy Notice

In brief: If you use our services, regardless of whether you are a free or paying user, we will collect Your Personal Data as required to provide our services to you and/or help us improve our services for you.

If you visit any domain or subdomain of smallppt.com and do not register for or log into your account, we collect and process Your Personal Data that is necessary to enable your informational use of these domains. We also use functional cookies and other technologies to enable this functional use of our website and to maintain the stability and security of our website. For these purposes, we process your IP address and other usage metrics along with the date and time of your access. We process Your Personal Data to provide our website to you and based on our legitimate interest to maintain our website’s stability and security

If you download our mobile apps or our desktop app and do not register for or log into your account, we process Your Personal Data to enable your informational use of the respective app and to ensure the stability and the security of the respective app. For our mobile apps, we process your device ID, information related to your device (e.g. the operating system), information about the app you use (app version and language), the amount of transferred data and applicable timestamps. For our desktop app, we process information related to your device, your IP address, and information on the browser you use for the download (browser type, version, and operating system). We process Your Personal Data in order to provide our mobile apps and/or desktop app to you and based on our legitimate interest to maintain our apps’ stability and security

You may be able to access our services and upload User Files via third-party services, such as Dropbox and Google Drive. For this purpose, you do not have to create a User Account with us or provide your login credentials for the third-party service or application. Rather, we will let you access our services with an authorization token (aka “OAuth token”) from the third-party service provider confirming that you are a valid user of their service. We process this information to enable your use of our services.

If you create a Smallppt account (including for a free trial of our services) via our website, mobile apps, or desktop app, we process your email address and the password you choose at registration. You can also create a user account for our services using your pre-existing Google, Apple, or Facebook accounts and use that third-party platform’s credentials to log in to your user account with us. If you choose this option, you allow us to request and use some of Your Personal Data from the third-party account. For Google, this involves us processing your name, surname, email address, and public profile information (e.g. profile picture). For Facebook, we will process your email address and public profile information (username and profile picture). For Apple, this involves us processing your username and email address. The third-party platform may ask for your consent to share this data with us. As the personal data we may process under this option was originally collected by the third-party platform, the initial data processing and sharing of the data with us is governed by the privacy policy of such third-party platforms (thus, either Google, Apple, or Facebook). Please refer to the relevant third-party platform and/or its settings, if you want to deactivate the connection between the third-party platform and us. We process Your Personal Data to set up your user account and, thus, form a contractual relationship For security reasons, we also process the time, browser, IP address of your last login, and the time of your last password reset. We have a legitimate interest to process this information to filter out suspicious login requests and to detect and prevent abuse of your user credentials.

During registration of your user account or later on, you may provide Your Personal Data as part of your profile if you purchase any of our paid subscriptions . These types of personal data vary based on the type of account (single or team), the type of subscription, and the payment method you choose. These types of data may generally include your name, address, which subscription plan you are on, your payment method (e.g. PayPal or credit card, in the latter case including expiration date and certain digits of your credit card number), your VAT or other tax number, user settings, your company, role, and employee status. We process Your Personal Data to suggest the right type of subscription for your needs to you and to complete your purchase. The data processing serves to conclude and fulfill the subscription contract between you and us.

We use payment data and information on your subscription and payment history (subscription plan, billing period, etc.) to process the regular payments for your Smallppt subscription We accomplish this through third-party payment processors, such as PayPal (in case you choose Paypal as a payment method or, in some cases, for credit card payments), Adyen (in some cases you choose credit card as your payment method), If you choose credit card as your payment method, your full credit card number is always sent directly to the payment provider and never reaches our server. We only receive the first and last four digits of any credit card.